Conference Room Setup

This document walk-through the steps to create and manage Conference Rooms.

Create new room

1. Go to Admin Portal -> Finders -> Room Finder -> Room List, click +Add a room to create new conference rooms.
2. In the New Room pop-up screen, provide the conference room information.  In order to communicate to Exchange/Google Calendar, please provide the conference rooms email address in the Mailbox Email Address field.
   • Room Name - The name that shows to the end user.  This name need to be cannot be the same as other conference room name.
   • Space Name - The space name that already created in the Space module.  If not currently exists, the system will create it automatically.
   • Room Number
   • Room Type
   • Capacity
   • Phone
   • Amenities
   • Mailbox Email Address
   • Mailbox Display Name
   • Notificaton List
   • Show Calendar
   • Allow Booking
   • Has Delegates
   • Virtual Room
   • Status
   • Special Notes / Description
   • Automatically add special notes/description to meeting detail when booking a meeting
3. Click Save
4. In the Map Location screen, select the Location, then provide drop location pin or draw location shape for the room
5. Click Photos tab to upload/manage room photos (optional)
6. RDU - Room specific settings for the Room Display App.  If no settings, it will inherit from the global RDU settings.